Stop Wasting Time on Manual Processes
Custom Business Management Software That Automates Your Operations
POS • CRM • HRMS • Inventory • Accounting • ERP
Sound Familiar?
The hidden costs of manual business processes
Drowning in Excel Spreadsheets
Manual data entry, duplicate records, version control nightmares. Your team wastes 10+ hours/week on spreadsheets when they could be serving customers.
Can't Scale Your Operations
Every new customer means hiring more staff. Manual processes don't scale. You hit a ceiling because systems can't keep up with growth.
Losing Money to Inefficiency
Inventory errors, delayed invoices, manual payroll, forgotten follow-ups. Small inefficiencies add up to thousands in lost revenue monthly.
No Real-Time Business Insights
You find out about problems weeks later. Can't make fast decisions because you don't have real-time data on sales, inventory, or cash flow.
It doesn't have to be this way. Let's automate it.
The Right Software for Your Business
Built specifically for Kenyan businesses. No bloat. Just what you need.
POS Systems
Point of Sale for retail, restaurants, supermarkets
- ✓Fast checkout & receipt printing
- ✓Inventory tracking in real-time
- ✓Multiple payment methods (M-Pesa, card, cash)
- ✓Sales reports & analytics dashboard
CRM Software
Customer Relationship Management
- ✓Lead tracking & follow-up reminders
- ✓Customer communication history
- ✓Sales pipeline management
- ✓WhatsApp & email integration
HRMS
Human Resource Management System
- ✓Automated payroll processing
- ✓Leave management & approvals
- ✓Employee records & documents
- ✓Attendance tracking & shifts
Inventory Management
Stock control & warehouse management
- ✓Real-time stock levels
- ✓Low stock alerts
- ✓Supplier management
- ✓Multi-location support
Accounting Software
Financial management & bookkeeping
- ✓Invoicing & expense tracking
- ✓Bank reconciliation
- ✓Financial reports (P&L, Balance Sheet)
- ✓Tax compliance (VAT, PAYE)
Custom ERP
Enterprise Resource Planning
- ✓All-in-one business management
- ✓Connect departments (sales, inventory, HR, finance)
- ✓Automated workflows
- ✓Custom modules for your industry
Real Results for Kenyan Businesses
See what we've built and the impact it's had
Nakumatt POS System
Nakumatt Holdings
Complete POS and inventory system for 8-branch retail chain. Multi-location stock tracking, sales analytics, employee management.
• Reduced stock-outs by 80%
• Saved 15 hours/week on inventory counts
• Increased profit margins by 12%
• Prevented KSh 400K in theft/loss
Kakuzi Farm Manager
Kakuzi PLC Farms
Farm management system tracking crop cycles, worker attendance, equipment maintenance, and harvest yields.
• Reduced crop waste by 65%
• Improved harvest yields by 40%
• Saved KSh 200K monthly on planning
• Expanded farm operations by 3 hectares
Simba Colt Service System
Simba Colt Motors
Garage management system for tracking repairs, parts inventory, customer vehicles, invoicing, and mechanic schedules.
• Eliminated billing errors completely
• Increased jobs completed by 35%
• Customer retention up 60%
• Revenue increased by KSh 500K/month
Sarova Hotels PMS
Sarova Hotels & Resorts
Hotel property management system for reservations, room assignments, housekeeping, billing, and guest management.
• Eliminated overbooking issues
• Occupancy rate up to 85%
• Revenue increased 30%
• Staff efficiency improved 50%
Planet Fitness System
Planet Fitness Kenya
Gym management system for memberships, class schedules, trainer assignments, and payment tracking across 4 branches.
• Payment collection up 90%
• Member retention improved 45%
• Revenue increased KSh 800K/month
• Opened 2 new branches
Brookhouse School ERP
Brookhouse International School
Complete school ERP with student records, fee management, timetables, exams, parent portal, and SMS notifications.
• Fee collection time cut by 80%
• Parent complaints down 70%
• Admin time saved 20 hours/week
• Increased enrollment by 15%
"Before Greatzern, we were using manual cash registers and Excel. Daily reconciliation took hours, stock-takes were nightmares. Now everything is automated. We know our stock in real-time. ROI in 4 months."
John Kariuki
Owner • Nairobi Supermarket
Calculate Your ROI
See how much time and money you could save with automation
ROI Calculator
Your Potential Savings
Weekly Time Savings
50h
Monthly Savings
KSh 100,000
Annual Savings
KSh 1,200,000
Estimated ROI Timeline
5 months
Based on typical investment of KSh 500,000
* Estimates based on average time savings reported by clients. Actual results vary.
Flexible Pricing for Every Business Size
Pay once, own forever. No recurring license fees.
Single Module
Custom Pricing
One focused system for one department
- POS, CRM, or HRMS (pick one)
- Up to 10 users
- Mobile & web access
- Basic reporting
- 3 months support
- Training included
Business Suite
Custom Pricing
Integrated systems for multiple departments
- 2-3 integrated modules
- Up to 50 users
- Advanced reporting & analytics
- Data sync across modules
- 6 months support
- Dedicated account manager
- Priority support
Enterprise ERP
Custom Pricing
Full business management ecosystem
- All modules integrated
- Unlimited users
- Custom workflows & automation
- Multi-branch support
- Real-time dashboards
- 12 months support
- 24/7 priority support
- Quarterly feature updates
Payment Terms
50%
On project kickoff
30%
At UAT (User testing)
20%
After go-live
Seamless Implementation Process
12-week timeline from kickoff to go-live (typical project)
Business Analysis & Planning
We study your current processes, understand pain points, and map out the ideal workflow.
Key Activities:
Development & Configuration
We build and configure your custom system. Bi-weekly demos keep you updated.
Key Activities:
Data Migration & Testing
We migrate your existing data (Excel, old system) and conduct thorough testing.
Key Activities:
Training & Go-Live
Comprehensive staff training, parallel running, then full deployment.
Key Activities:
Trusted by Growing Businesses
See what business owners say about working with us
"Before Greatzern, we were using manual cash registers and Excel. Daily reconciliation took hours, stock-takes were nightmares. Now everything is automated. We know our stock in real-time. ROI in 4 months."
John Kariuki
Owner
Nairobi Supermarket
"Our sales team was losing leads because of poor follow-up. We implemented Greatzern's CRM and everything changed. No lead falls through cracks, follow-ups are automated. Sales are up 50% in 6 months."
Mary Njeri
Sales Director
Nairobi Real Estate
"Payroll used to take 3 days every month with frequent errors. After implementing the HRMS, it's now 2 hours and zero mistakes. PAYE, NHIF, NSSF all calculated automatically. Saved our HR department 70% of their time."
Peter Wanjala
HR Manager
Manufacturing Ltd
"We distribute pharmaceuticals to 500+ pharmacies. Stock management was chaos. Greatzern implemented an inventory system that tracks everything in real-time. Stockouts down 90%, expired losses eliminated. Paid for itself in 3 months."
Anne Muthoni
Operations Manager
Pharma Distributors
"Managing 8 retail stores was a nightmare. Stock-outs, theft, manual counting. Their POS system saved us KSh 400K in losses and 15 hours weekly. Best ROI ever."
Lucy Njeri
Operations Manager
SmartShop Retail
"From 30% crop waste to just 5% in 3 months. The system tracks everything - planting, weather, workers, harvests. Increased yields by 40%. Paid for itself in 2 months."
Daniel Kamau
Farm Owner
Green Valley Farms
"No more lost job cards or billing mistakes. Everything's digital now - parts, labor, customer history. Revenue up KSh 500K monthly. Customers love the SMS updates."
Patrick Omondi
Manager
Premium Auto Garage
"Excel sheets caused overbooking disasters. Their PMS fixed everything. Online bookings, housekeeping schedules, billing - all automated. Occupancy up to 85%, revenue up 30%."
Catherine Wanjiku
General Manager
Coastal Paradise Hotel
"Members weren't paying on time, trainers had no data. The system automated everything. Payment collection up 90%, revenue up KSh 800K/month. Opened 2 new branches."
Gloria Adhiambo
Owner
PowerHouse Fitness
"1,200 students, all manual processes. The ERP transformed us. Fee collection 80% faster, parents love the portal. Saved 20 hours weekly. Enrollment up 15%."
Robert Kipchoge
Headmaster
Sunrise International School
"Losing KSh 300K monthly to expired drugs. Their system alerts us before expiry, auto-reorders stock. Losses down 95%, saved KSh 250K monthly. Brilliant solution."
Nancy Chebet
Pharmacy Manager
HealthPlus Pharmacies
"Patient records, appointments, billing, inventory - all in one system. Queue time reduced 60%, patient satisfaction way up. Staff love how easy it is to use."
Beatrice Muthoni
Administrator
QuickMed Clinic
"Tracking 12 construction sites was impossible. Their system shows real-time progress, budgets, materials, workers. Projects finishing on time now. Clients are happy."
Victor Odhiambo
Project Manager
BuildPro Construction
"Case management, document storage, time tracking, billing - everything organized. Billable hours up 35%, client communication improved. Should have done this years ago."
Samuel Kibet
Senior Partner
LegalPro Advocates
Frequently Asked Questions
Everything business owners ask before getting started
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Systems We Implement:
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